How to Prepare Your Car for State-to-State Shipping: A Step-by-Step Checklist
Shipping a car to another state can be a convenient alternative to driving long distances.
However, proper vehicle preparation is important before the transport carrier arrives.
Whether you’re relocating, purchasing a vehicle, or sending a car to a family member, following a preparation checklist can help reduce delays and make pickup and delivery easier.
1. Clean Your Vehicle Before Pickup
Wash the exterior of your car before the scheduled pickup.
A clean vehicle makes it easier to identify existing scratches, dents, chips, or other visible damage.
You do not need an expensive professional detailing service. A basic wash is generally enough to support a thorough inspection.
Cleaning the interior can also help you identify loose belongings that should be removed.
2. Take Photos of Your Car
Before handing over your vehicle, take clear photographs from several angles.
Include the front, rear, both sides, wheels, windshield, and any existing scratches or dents.
Photograph the odometer reading as well.
Keep these images with your transportation documents.
Photos can provide useful records if you need to discuss a vehicle condition concern after delivery.
3. Remove Personal Belongings
Take valuable and loose personal items out of the vehicle before shipping.
Examples include electronics, important documents, cash, removable accessories, and household belongings.
Personal property may not be covered under the carrier’s cargo insurance, and some carriers restrict items left inside vehicles.
Ask about the applicable personal-item policy before pickup.
4. Check for Fluid Leaks
Inspect the area beneath your vehicle for signs of leaking oil, coolant, or other fluids.
A vehicle with significant leaks may create safety or loading problems.
If you notice an issue, discuss it with the transportation provider before the pickup date.
Do not assume that a vehicle with a mechanical problem can be transported using standard loading procedures.
5. Check Your Battery and Tires
A vehicle that can start, steer, brake, and roll is generally easier to load onto a carrier.
Make sure the battery is adequately charged and the tires are properly inflated.
If your vehicle cannot be driven, disclose its condition when requesting a quote.
Specialized loading equipment may be necessary.
6. Keep the Fuel Level Low
Many carriers recommend leaving approximately one-quarter of a tank of fuel, although individual requirements may vary.
This is usually sufficient for loading and unloading while avoiding unnecessary weight.
Follow the specific fuel-level instructions provided by your carrier.
For electric vehicles, ask about battery charge requirements before pickup.
7. Secure Loose Exterior Accessories
Remove or secure removable antennas, roof-mounted accessories, loose spoilers, and other items that may be vulnerable during transportation.
If your vehicle has aftermarket modifications, disclose them before booking.
Changes to vehicle height, width, weight, or ground clearance can affect loading requirements.
8. Disable Alarms When Appropriate
Vehicle alarms can sometimes activate during transportation.
Ask the carrier whether your alarm system should be disabled or placed in a particular mode.
Provide instructions for any unusual starting procedures, security systems, or electronic controls.
9. Prepare Your Keys and Documents
Have a working vehicle key or key fob available at pickup.
Review the shipping agreement and understand the pickup and delivery procedures.
You should also confirm who is authorized to release and receive the vehicle.
Keep copies of relevant transportation paperwork, including the bill of lading.
10. Inspect Your Vehicle at Delivery
When the vehicle arrives, inspect it before completing the delivery paperwork.
Compare its condition with the photographs and inspection notes taken at pickup.
If you notice new damage, document it immediately and follow the applicable reporting procedure.
Retain copies of your signed documents and photographs.
Bonus: Confirm Pickup Accessibility
Large vehicle carriers may not be able to enter every residential street.
Narrow roads, low trees, parking restrictions, and tight turning areas can affect pickup and delivery access.
If necessary, coordinate a nearby safe meeting location with the carrier.
Plan Your Interstate Car Shipment With Confidence
Preparing your vehicle before shipping can make the transportation process easier to coordinate and help you maintain accurate condition records.
Waycore Auto Transport assists customers in Dallas, TX, who are exploring state-to-state vehicle shipping options.
Whether you’re shipping an everyday car, an SUV, or a specialty vehicle, understanding the preparation process is an important first step.